Creating a facility

Now that you have created your first space, the next step is to create the facilities within that space. After creating a new space, a window will pop up asking if you would like to create a new facility. Click on Create a new Facility.

If you have firstly created all of your spaces and now you would like to create the facilities, click on Spaces & Facilities on the left-hand sidebar under Venue Settings. You will then be shown a list of all the spaces that you have already created (see below screenshot). Once you click on the tab of the space to which you would like to add facilities to, the page will prompt you to create your first facility.

Populating the fields

Unless indicated as optional, all the fields have to be populated in order to be able to save the facility.

Below is what is required for each field:

Facility name - Insert the name of the facility here. There is no rule of how the name should be written, but as a space can have several facilities, we recommend naming each facility as clearly and descriptively as possible (how you are used to referring to them). For example, if you have 3 x 5-a-side pitches, we advise you to differentiate between the pitches as follows: 5-a-side Pitch 1, 5-a-side Pitch 2, and 5-a-side Pitch 3.

What activity is this facility used for? - From the drop-down menu, select the activity that the facility is used for. If that activity is not listed in the drop down menu, click on Add an activity not listed above and add the activity manually.

Surface - Indicate the surface of the facility. For example, Grass, 3G astro, Hard (macadam), Indoor etc.

Description - Write here a brief description of the facility.

Facility amenities - Add the amenities that the specific facility has. Please note that once you add the amenities, you can always visit the facility page at later stage and add/remove amenities accordingly.

Default Price Scheme - From the drop-down menu, select the price scheme that you would like to be the default price scheme for that facility.

Custom Pricing - If you have a price scheme that you would like to link to this facility for a selected period of time, for example for the summer period or evening times, simply click on Add custom pricing to select the start and end date for that period. After you select the dates, select the relevant price scheme from the drop-down menu. Please note that outside the selected dates, the default price scheme, which was selected in the previous step, will be applied.

Please note that if no default price scheme or custom price scheme is selected, the facility will be free of charge. You will have to then add the price manually per each booking if no price scheme is selected at this stage. To check if you have missed adding a price scheme to any facility, simply look under Price Scheme Active on the Facilities list and if this says Closed, this means that no price scheme has been selected.

Booking Settings:

• Minimum/Maximum advanced booking time: Select the minimum and maximum amount of time that you allow bookings to be placed in advance of the booking date. For example, you may allow bookings to be placed up to two weeks before the booking date, but no less than two days in advance.

• Booking duration: The duration of the bookings that will take place within that facility.

• Booking timesteps: This is the total time duration between each booking. For example, if each booking is usually 60 minutes in duration, but you need a further 10 minutes between each booking (to clean up, collect information from the players etc.), the timestep should be 70 minutes.